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Library Policies and Procedures

Library Cards | Checking Out Materials| Renewing items | Fines | Internet Use | Privacy Policy | Other services
 Library Rules | Frequently Asked Questions

The Madison County Public Library has locations in Berea and Richmond, KY to serve the needs of our community.  The Bookmobile is available traveling throughout the county all year long.  Our newly added Library-on-the-GO service is available 24/7 in Waco, Kingston, and White Hall.

Library Cards

Library cards are free to residents of Madison County. "Any Kentucky resident who presents a valid library card from another Kentucky public library and acceptable identification will be accepted as a member of Madison County Public Library."
Applications: English / Spanish

  A picture I.D. with proof of current address is required when applying for a library card

(If address is different from I.D., you may use a utility bill or similar item to establish residency.  Remember to notify us of any changes in contact information as they occur).

You must have your library card with you to access your account. Lost cards are replaced once free of charge;  there will be a $1.00 charge for additional lost cards.

Please Do Not allow anyone else to use your card.  You are responsible for everything checked out on your card!

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Checking Out Materials

You may check out materials at any library location.

Standard users may check out up to 30 items at a time.

Temporary residents may have up to 5 items.

You must be 17 or older to check out CDs or videos with an explicit or "R" rating.

Check-out limits

Length of Loan:
Books: 4 weeks
New or reserve books: 2 weeks
Magazines/Music CDs: 2 weeks
Audiobooks: 4 weeks
DVDs: 1 week
Video Games: 1 week

Item Limits:

Magazines: 30
Audiobooks: 30
Music CDs: 30
DVDs: 30
Vinyl Albums: 2
Video Games: 2

If any materials are kept overdue more than 6 weeks, you will not be allowed to check out anything else until the items are returned or paid for.  You are also responsible for paying for lost or damaged items.

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Renewing and Returning Materials

Materials may be renewed up to 2 times in person, by phone (986-7112 or 623-6704), or by visiting the *My Account link (unless the items are on hold for another customer).  If you call after hours, please include you name, card number, and the items that you would like renewed in your message.
*Online renewals will require both your library card number and pin.  If you do  not have a pin for your account, please come in or call.

Interlibrary loan items may be renewed 1 time, with the permission of the lending library.

Materials may be returned to any library location regardless of where the item was checked out.

Both buildings have an outside book drop for after-hours returns.

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Books:  10 cents per day
Magazines: 10 cents per day
Audiobooks: 10 cents per day
Music CDs and vinyl: 10 cents per day
DVDs: 50 cents per day
Games: 50 cents per day

If fines &/or other charges of $10.00 or more are accrued, you will not be allowed to check out anything else until your balance due is paid under $10.00.  Accounts with fines exceeding $25.00 may be turned over for collection.

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Internet Use

Internet use is free.
Printouts cost 10 cents per page and are prepaid to your print account
Users under 18 must have a signed permission slip on file to use the internet.

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We will not disclose what you have checked out or placed on hold to anyone, not even a family member, without your permission or by legal court order.

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Other Library Services (Ask any Librarian for details)
All services are FREE unless otherwise stated

Programs for all ages
Reference Service
Word Processor (10 cents per page to print)
Fax Service (charge to send and receive)
Technology Instruction
Wi-Fi Internet Hot Spot
Notaries Public on Staff
Photocopier (Charge to Copy)
Meeting Room for Community Groups
Interlibrary loan (ILL)
If we don't have it, we can probably borrow it from another library for your use!  Limit of 5 ILLs at a time.  For more information, check out our Interlibrary loan page. Online Library Catalog (lists materials in all MCPL locations, and links to eMaterials). locations. 

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Madison County Public Library:  Rules of Conduct for Library Use

Approved by Board: December 17, 2012

The Madison County Public Library’s Board of Trustees adopted the Rules of Conduct for Library Use in order to promote an inviting, comfortable, safe, and sanitary environment that is conducive to intended library use.  These rules also insure that all customers have access to and use of the library’s materials, spaces (both interior and exterior), and services without unreasonable interference from others.   Any person violating these rules may be asked to leave the library for the remainder of the day or for a longer period of time.  Any person who refuses to leave the library after being requested to do so for violating these Rules, or who returns to the library prior to the authorized time, may be subject to arrest and prosecution for trespass.   If an address is known, written notification will be sent to any persons who are removed from the premises for more than the remainder of the day advising persons of the date they may return to the library and that such removal can be appealed to the Madison County Public Library Board.  Any removal from the library applies to all branches of the library.

The following actions are not permitted inside the library building or on library grounds, including the parking lot, extended parking areas, and green space:

*Violating any local, state or federal law.

*Annoying, harassing, threatening, or otherwise abusing another person.

*Loitering, defined as remaining in the library without reading, studying, or using library materials or facilities or being engaged in library-related activities. 

*Sleeping, appearing to be asleep, or camping inside the library or on library grounds, including the parking lot, extended parking areas, and green spaces, on a regular basis.

*Inappropriate dress, including entering and remaining in the library barefoot or without wearing a shirt.  

*Eating or drinking, except in designated areas or as involved in a library program.  Tobacco use of any kind is prohibited.

*Stealing, defacing, or destroying library property.

*Being inside the library when it is closed, except officially scheduled meetings and events.

*Interfering with any person’s use of the library, including but not limited to preventing free passage of others; behaving in a disorderly, loud, disruptive, or indecent manner; playing audio equipment loudly enough to disturb others; talking on cell phones loudly enough to disturb others.  Disruptive personal  hygiene is also not allowed.

*Soliciting, selling, campaigning, proselytizing.

*Leaving young children or vulnerable adults unsupervised or unattended.

*Bringing unleashed or uncaged animals into the library or leaving any animal unattended in the library or near an entrance.

*Skateboarding/roller-blading in the library or in the parking lot.

*Running in the library.

*Violating any computer policies.

Looking for meeting room rules? Click here

Frequently Asked Questions

What do I do if I lose my receipt?  To find out when your items are due, you may call, come in, or use My Account links on this site.  You will need your library card.

How do I get a PIN number to access my account?  Call or come to any MCPL location and speak to a librarian.  You will need your library card.

What if you're closed when I have things that can't go into the book drop?  Materials may be renewed up to 2 times in person, by phone (986-7112 or 623-6704), or by visiting the *Access Your Account link near the top left of the page (unless the items are on hold for another patron).  If you call after hours, please include your name, card number, and the items that you would like renewed in your message. When you call, please explain the situation to a staff member so that we can adjust your account if necessary.

What if my card is lost or stolen?  Report lost or stolen cards to the library immediately.  A stolen library card can be misused and should be included in any police theft reports just like checkbooks and credit cards.  This will help if a stolen card is used to check out materials.

Can I have a family member pick up an item on reserve for me if I can't come in?  Another person may pick up your hold/ reserve item for you if they present your library card at checkout.  You may also grant permission in person for a future pickup by having a note placed in your record. (Permission will not be given over the phone).

Do you have computers with CD burners and/or USB ports for flash drives?  Both buildings have computers with these devices for this use.  The patron assumes ALL responsibility for any misuse of these devices regarding the copying of materials under legal copyright. 

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859-986-7112                                             Madison County Public Library                                             859-623-6704